Privacy Policy

Dear Sir or Madam!

We make every effort to protect any personal data we collect in accordance with national laws and Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (the General Data Protection Regulation) (Official Journal of the European Union L.119 of 04.05.2016, p. 1, including its amendment as announced in the Official Journal of the European Union L.127 of 23.05.2018, p. 2), (hereinafter referred to as the “GDPR”).

We make this Privacy Policy available to you in order to ensure that each individual dealing with us is aware of the following:

  • who the controller of their personal data is,
  • to what extent, for what purposes and on what legal grounds we process data and to whom we make it available, and
  • the rights they have in connection with such data processing,

pursuant to Articles 13 and 14 of the GDPR.

Detailed privacy policy may refer to any information provided at the time when personal data is collected or within a reasonable time – however, not later than a month thereafter – in the case of collecting data from indirect sources, i.e. not from data subjects.

The personal data that we collect enables us to conduct economic activity and relates to the following categories of individuals: candidates, including potential candidates for permanent or temporary jobs, contact persons on the part of our clients or potential clients, contact persons on the part of our suppliers – in order to support services provided by us, our employees, including temporary ones, and our consultants.

The information we collect about you is the information provided to us when you submit an application using www.eagleeyestaffing.com or as part of communication between us by phone, email or otherwise. This includes information you provide during your visits to our database (when submitting the application form), when using our services, participating in our events, message boards or when using other types of social media through our website, and also when you participate in competitions, promotions or surveys on our website and when you report a problem with our website.




JOINT CONTROLLERS

The following are joint controllers of personal data:

  • Eagle Eye Staffing Solutions sp. z o.o., Jana Jerzego Haffnera 21/5, 81-717 Sopot, and
  • Eagle Eye Staffing Solutions Limited, The Legacy Business Centre, Office 228, 2A Ruckholt Road, London, E10 5NP,

(hereinafter referred to as “Eagle Eye”, “Joint Controllers” or “we”).

In certain cases, we may also process data as their recipient or processor.




PDATA PROTECTION CONTACT POINT

In order to monitor any matters related to personal data protection and provide you with detailed information, we have designated a special contact point. You may contact us in any matters related to the processing of personal data by writing to the following email address: personal.data@eagleeyestaffing.com.




DATA PROCESSING

Candidates

If you are a candidate or potential candidate for either permanent or temporary job/associate positions, we will process your data for the purposes of recruitment projects and processes on the basis of an agreement concluded with your potential employer/principal/associate (Article 6 (1) (b) of the GDPR). For this purpose, we will process your data in the scope defined by you - on the basis of information voluntarily included in your CV and application documents (Article 6 (1) (a) of the GDPR). We will also process your personal data for purposes attributable to our legitimate interests (Article 6 (1) (f) of the GDPR).

If you wish to participate in any further recruitment procedures or any projects in the future, or if the application documents contain any information that could be perceived as sensitive data, such information will be processed on the basis of your voluntary consent (Article 6 (1) (a) or Article 9 (2) (a) of the GDPR).

The following categories of data will be processed: name (s) and surname, date of birth, contact details provided by you, education, professional qualifications, previous employment history, business name (in the case of sole traders), as well as any other data provided in your application documents and CVs.

Recipients of data may include service providers supplying IT, technical and organisational solutions, enabling the support and management of the organisation (accounting, postal operators and couriers, internet service providers, including email, software, hosting), law firms and legal advisors providing legal services. Such recipients may include, in particular, potential employers - regardless of the form of contemplated employment or cooperation. We will share your personal data with potential employers/principals/partners who have engaged us to implement recruitment projects or informed us on vacancies in their businesses. Your personal data will be transferred to such entities only after we have received your prior consent to their disclosure. Such consent may be given by email (in this case, we will provide you with the relevant consent form) or phone. In order to obtain your consent, we will inform you on the name of our client (company) and the job position for which we would like to present your person as a future employee.

Such data will be stored throughout the recruitment, unless you consent to its further storage for the purposes of any future recruitment.

In connection with the processing, you have the right to access and rectify your data, the right to limit its processing, the right to withdraw your consent at any time (which will not affect the lawfulness of any processing prior to its withdrawal), the right to object to processing, the right to delete data, and the right to lodge a complaint with the President of the Office for Personal Data Protection (Stawki 2, 00-193 Warsaw).


Applicants for a job with Eagle Eye

If you are interested in job offers/cooperation with Eagle Eye, we will process your data on the basis of your voluntary application for a specific position (Article 6 (1) (a) of the GDPR). For this purpose, we will process your data in the scope defined by you - on the basis of information voluntarily included in your CV and application documents (Article 6 (1) (a) of the GDPR). We will also process your personal data for the purposes attributable to our legitimate interests (Article 6 (1) (f) of the GDPR).

If you wish to participate in any further recruitment procedures or any projects in the future, or if the application documents contain any information that could be perceived as sensitive data, such information will be processed on the basis of your voluntary consent (Article 6 (1) (a) or Article 9 (2) (a) of the GDPR).

The following categories of data will be processed: name (s) and surname, date of birth, contact details provided by you, education, professional qualifications, previous employment history, business name (in the case of sole traders), as well as any other data provided in your application documents and CVs.

Recipients of data may be service providers supplying IT, technical and organisational solutions, enabling the support and management of the organisation (accounting, postal operators and couriers, internet service providers, including email, software, hosting), law firms and legal advisors.

Such data will be stored throughout the recruitment, unless you consent to its further storage for the purposes of any future recruitment.

In connection with the processing, you have the right to access and rectify your data, the right to limit its processing, the right to withdraw your consent at any time (which will not affect the lawfulness of any processing prior to its withdrawal), the right to object to processing, the right to delete data, and the right to lodge a complaint with the President of the Office for Personal Data Protection (Stawki 2, 00-193 Warsaw).


Clients / Counterparties

If you are one of our clients/counterparties, we will process your data in order to conclude or implement your agreement (Article 6 (1) (b) of the GDPR), comply with any legal obligations incumbent on us under the law (Article 6 (1) (c) of the GDPR) and, in certain cases, to achieve goals attributable to our legitimate interests (Article 6 (1) (f) of the GDPR).

The following categories of personal data will be processed: name and surname, telephone number, email address, business name, NIP (tax identification number), REGON (statistical number), function/position and registered office/correspondence address.

Recipients of data may be service providers supplying IT, technical and organisational solutions, enabling the support and management of the organisation (accounting, postal operators and couriers, internet service providers, including email, software, hosting), law firms and legal advisors.

The data will be stored, as a minimum, for a period of 5 years from the end of the calendar year of the expiry of the deadline for the payment of tax in connection with the concluded agreement. However, the law may provide for a longer period of data storage, in particular, in terms of pursuing or defending claims.

In connection with the processing, you have the right to access and rectify your data, the right to limit its processing, the right to object to processing, and the right to lodge a complaint with the President of the Office for Personal Data Protection (Stawki 2, 00-193 Warsaw).

Providing data is a contractual requirement, and refusal to provide the same may prevent us from concluding or implementing your agreement.


Suppliers

If you provide us with goods or services, we will process your data in order to conclude or implement your agreement (Article 6 (1) (b) of the GDPR) and, in certain cases, to achieve goals attributable to our legitimate interests (Article 6 (1) (f) of the GDPR).

The following categories of personal data will be processed: name(s) and surname, telephone number, email address, business name, NIP (tax identification number), REGON (statistical number) and your function/position.

Recipients of data may be service providers supplying IT, technical and organisational solutions, enabling the support and management of the organisation (accounting, postal operators and couriers, internet service providers, including email, software, hosting), law firms and legal advisors.

The data will be stored, as a minimum, for a period of 5 years from the end of the calendar year of the expiry of the deadline for the payment of tax in connection with the concluded agreement. However, the law may provide for a longer period of data storage, in particular, in terms of pursuing or defending claims.

In connection with the processing, you have the right to access and rectify your data, the right to limit its processing, the right to object to processing, and the right to lodge a complaint with the President of the Office for Personal Data Protection (Stawki 2, 00-193 Warsaw).

Providing data is a contractual requirement, and refusal to provide the same may prevent us from concluding or implementing your agreement.


Representatives and contact persons

If you are an attorney-in-fact, representative or contact person, we will process your data for the purpose of our legitimate interest, which is communication between us (Article 6 (1) (f) of the GDPR).

The following categories of personal data will be processed: name(s) and surname, the name of the business you are related to, your position/function, telephone number, email address, registered office/correspondence address, as well as history of contacts between us.

Recipients of data may be service providers supplying IT, technical and organisational solutions, enabling the support and management of the organisation (accounting, postal operators and couriers, internet service providers, including email, software, hosting), law firms and legal advisors.

The data will be stored for the period necessary to meet the needs related to communication between us.

In connection with the processing, you have the right to access and rectify your data, the right to limit its processing, the right to object to processing, and the right to lodge a complaint with the President of the Office for Personal Data Protection (Stawki 2, 00-193 Warsaw).


Individuals visiting, or using services on, our website

If you contact us via our website and use its functionalities (e.g. the contact form), we will process your data for the purposes of our legitimate interests (Article 6 (1) (f) of the GDPR), which are: communication between us, creating compilations, analyses and statistics for the purpose of improving our services and tailoring them to your preferences.

The following categories of personal data will be processed: name(s) and surname, email address, telephone number and any other data provided as part of correspondence.

Recipients of data may be service providers supplying IT, technical and organisational solutions, enabling the support and management of the organisation (accounting, postal operators and couriers, internet service providers, including email, software, hosting), law firms and legal advisors, as well as providers of marketing services.

The data will be stored for the period necessary to provide an answer to the submitted question.

In connection with the processing, you have the right to access and rectify your data, the right to limit its processing, the right to object to processing, the right to delete your data, and the right to lodge a complaint with the President of the Office for Personal Data Protection (Stawki 2, 00-193 Warsaw).

We can also process information that allows us to remember your preferences in terms of using our website - we use “cookies” to collect this type of data. Such data may be used for internal statistical purposes and to develop and improve our services, communication methods and functionality of our website, and to ensure IT security. In this case, we only use aggregated data and we do not use names, email addresses or any other information allowing your direct identification.




LEGITIMATE INTERESTS

In addition to the aforementioned instances, in certain cases, we may process your data for other purposes. These may involve e.g. an extension of the storage period of your data.

For the purposes related to the need to comply with our legal obligations (Article 6 (1) (c) of the GDPR), we will process your data:

  • for the duration of the performance of any legal obligations imposed on us by applicable laws, including tax law, social security law, etc., and
  • for the period in which certain laws require us to store data (these laws may provide for a different period of data storage).

Furthermore, we may process your data for other reasons attributable to our legitimate interests (Article 6 (1) (f) of the GDPR), consisting in:

  • archiving and maintaining documentation,
  • correspondence,
  • asserting, defending and pursuing claims, including selling our receivables to any other entity,
  • creating statements, analyses and statistics.

In certain cases, your personal data will not be processed on the basis of our legitimate interests, if your rights and freedoms take precedence over them.




RIGHTS

The right to access and obtain a copy of personal data

At your request, we will provide you with the information as to whether we process your personal data. We are also required, upon a separate request, to provide you with more detailed information on: the purposes of processing, categories of personal data, data recipients or their categories, the period of personal data storage or the criteria for its determination, sources from which such data is obtained, automated processing of personal data and the consequences of such data processing for you. In the case of transfer of personal data to a third country, at your request, we will also inform you on the security measures applied for such transfer. At your request, we will also make a copy of your personal data. It will be made available to you in the popular IT file format. The first copy will be provided free of charge. However, we may charge a fee for each subsequent copy, the amount of which is to be determined by us based on the provisions of the GDPR. In any other cases, we have the right to charge a fee in the amount corresponding to the cost of preparing our reply or a copy of the requested data.


The right to rectify data

Should your personal data prove to be incorrect, we will rectify any inaccuracies. This will be done on our own initiative - or, if such incorrectness is brought to our attention by you - at your request.


The right to delete data, including “the right to be forgotten”

If you do not wish your personal data to be processed and we find that there are no other legal grounds enabling us to process your data - we will delete it from our databases. However, it should be remembered that deleting some data may prevent us from providing services to you - this applies to those services which require us to process the provided personal data. For instance, we will not be able to answer your questions if you request that your email address be deleted. Despite such a request, we will be able to process some personal data in compliance with the terms and conditions stipulated in the GDPR.


The right to limit processing

In cases provided for in the GDPR, at your request, we will limit the processing of your personal data. In simple terms, restricting the processing of personal data prevents its use other than its storage. In this case, any other activities on the data subject to processing restrictions may only be performed with your consent.


The right to transfer data

Under the terms of the GDPR, you can request the transfer of your personal data stored in a standard machine-readable file format. If you wish to transfer them to any other data controller, we will send a file containing your personal data directly to them.


The right to object

In some cases, even if we process personal data in accordance with the law, without your consent, you may request us to cease such processing by objecting to it. In order to demonstrate the rationale behind such a request, you may show that our actions, although lawful, still infringe your interests, rights or freedoms.


The right not to be subject to automated decisions in individual cases, including profiling

You have the right not to be subject to decisions that would be based solely on automated processing, including profiling, if they could affect you in legal terms or otherwise in a significant manner.


The right to withdraw consent at any time

In a situation where we requested your consent, you may withdraw such consent at any time. If we do not have a separate basis for processing, we will cease using your personal data for the purpose for which the consent was given.


The right to lodge a complaint with the supervisory authority

Should you believe that our activities related to the processing of personal data have violated your rights, you may lodge a complaint with the President of the Personal Data Protection Office (Stawki 2, 00-193 Warsaw).

The rights listed above may be limited in certain situations, for example when we can demonstrate that we are legally obliged to process your data. If you wish to exercise any of your rights, all you need to do is submit a request to: personal.data@eagleeyestaffing.com.




DATA SOURCES

As a rule, most of the data we process is information that you have voluntarily provided to us.

However, in some rare cases we may process personal data that we are able to conclude about you based on any other information that you provide to us and that we obtain in the course of our relationship. Such data will not be processed longer than necessary for the purpose for which they were collected or will be immediately deleted.

Where personal data has not been obtained directly from you, we would like to advise you that:

  • the data may have been obtained from the person or entity that indicated you as a representative or contact person,
  • the data may have been obtained from online resources, including social networks, in which you have posted your professional profiles yourself, e.g. LinkedIn, Goldenline, Xing, GitHub, a business website on Facebook or your own business site,
  • the data may have been obtained from your work colleagues - sometimes people to whom we present a job offer are recommended to us by other people known by them and who, in their opinion, have the proper skills and abilities to work in the offered position.



TECHNICAL AND ORGANISATIONAL MEASURES

We are committed to the adequate protection of your personal data in accordance with the adopted internal policies, orders, procedures and standards, so that the personal data is protected against any unauthorised use or access, unlawful modification, loss or destruction.

Your personal data will not be stored for longer than is necessary for the purpose for which it was collected, including the need to comply with our legal obligations and to settle any disputes, assert or defend any claims.

As part of ensuring the security of personal data processed, we agree to take into account the following:

  • confidentiality - we will protect your data against accidental disclosure to any third party,
  • integrity - we will protect your data against any unauthorised modification,
  • availability - we will provide with access to you data only to authorised persons and only if necessary.

Your personal data may be processed by any third party only if such entity agrees to provide appropriate technical and organisational measures to ensure the security of personal data processing, as well as to maintain the confidentiality of such data.

Each of our employees or associates with access to personal data has been properly authorised and is obliged to maintain confidentiality.

The personal data that you provide on our website is encrypted and protected by an SSL certificate. It secures data transmission within the domain and confirms its authenticity.




INTERNATIONAL DATA TRANSFER

As a rule, your personal data will not be transferred to any country outside the European Economic Area, where the law may not provide for the same level of protection for your data.

However, if your personal data, as part of its processing, is transferred to recipients in any third country (outside the European Economic Area), e.g. the United States, such data transfer will only take place on the basis of standard contractual clauses in accordance with the decision of the European Commission or based on your express consent to be requested directly from you, where applicable.

International data transfer based on standard contractual clauses will apply in particular to IT services provided to us by Zoho Corporation.




COOKIES

Our website uses "cookies". Cookies stand for information in the form of small text files saved on your computers by the server. They are important because they enable the server to read information every time when connected to a specific computer.

Information collected using “cookies” does not constitute personal data, however, it may be used to provide you with specific functions. Such data is encrypted in a manner that prevents access by unauthorised persons.

By default, the software used for browsing websites allows cookies to be placed on your computers - your consent has been given using the browser settings (Article 6 (1) (a) of the GDPR).

You can configure your browser in such a manner as to block the automatic acceptance of “cookies” or to obtain information each time that a file is sent to the device. More information on the use of “cookies” and possible configurations can be found in the settings of your browser. The level of restrictions on the use of “cookies” may affect the availability and functionality offered by our website, including the possibility that its full operation will be blocked.

Our website uses “cookies” for the correct configuration, in particular to:

  • adjust the content of our website to your preferences,
  • correctly configure selected functions, enabling in particular verification of the authenticity of the browser session,
  • enable device recognition and proper display of the website, tailored to your individual needs,
  • remember your settings and personalise the interface, e.g. in terms of the selected language or region,
  • remember the history of any pages visited on the website in order to recommend content, font size, website appearance, etc.

As part of our website, we may collect data about your activity. The above data will be used for internal statistical purposes and to develop and improve our services, communication methods and functionality of our website, as well as to ensure IT security. In this case, we only use aggregated data and we do not use names, email addresses or any other information that allows your direct identification.

We will process this type of data based on our legitimate interest (Article 6 (1) (f) of the GDPR), involving in particular, improving our website in order to ensure high-quality services and functionality.

The periods of personal data storage indicated above in this point will be the most typical. Due to the multitude of possible situations, please send any questions regarding the storage periods of your personal data in a specific situation to the following address: personal.data@eagleeyestaffing.com.




FINAL NOTES

We reserve the right to amend this Privacy Policy, due to, among others, the need to adapt to changes in legal regulations or applicable privacy standards.

Do you have a question?

If you have any questions, please do not hestitate to contact us.

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